Promotion of Access to Information Manual

The Leadership Collaboration CC

PAIA MANUAL 

Prepared in terms of section 51 of the Promotion of Access to Information Act 2 of 2000 (as amended)


DATE OF COMPILATION: 01/12/2021
DATE OF REVISION: 01/12/2021
1. LIST OF ACRONYMS AND ABBREVIATIONS

1.1 “MM” Managing Member
1.2 “DIO” Deputy Information Officer;
1.3 “IO“ Information Officer;
1.4 “Minister” Minister of Justice and Correctional Services;
1.5 “PAIA” Promotion of Access to Information Act No. 2 of 2000( as 
Amended;
1.6 “POPIA” Protection of Personal Information Act No.4 of 2013;
1.7 “Regulator” Information Regulator; and
1.8 “Republic” Republic of South Africa


2. PURPOSE OF PAIA MANUAL 

This PAIA Manual is useful for the public to-
2.1 check the categories of records held by a body which are available without a person having to submit a formal PAIA request;
2.2 have a sufficient understanding of how to make a request for access to a record of the body, by providing a description of the subjects on which the body holds records and the categories of records held on each subject;
2.3 know the description of the records of the body which are available in accordance with any other legislation;
2.4 access all the relevant contact details of the Information Officer and Deputy Information Officer who will assist the public with the records they intend to access;
2.5 know the description of the guide on how to use PAIA, as updated by the Regulator and how to obtain access to it;
2.6 know if the body will process personal information, the purpose of processing of personal information and the description of the categories of data subjects and of the information or categories of information relating thereto; 
2.7 know the description of the categories of data subjects and of the information or categories of information relating thereto;
2.8 know the recipients or categories of recipients to whom the personal information may be supplied;
2.9 know if the body has planned to transfer or process personal information outside the Republic of South Africa and the recipients or categories of recipients to whom the personal information may be supplied; and

2.10 know whether the body has appropriate security measures to ensure the confidentiality, integrity and availability of the personal information which is to be processed.

3. KEY CONTACT DETAILS FOR ACCESS TO INFORMATION OF THE LEADERSHIP COLLABORATION
3.1. Managing Member
Name:  Rupert Frank Karg
Tel:  011 467 5976
Email:  frank@leadershipcollaboration.co.za 
Fax number:  N/A

3.3 Access to information general contacts
Email:  info@leadershipcollaboration.co.za

3.4 National or Head Office 
Postal Address:  PO Box 69774
Bryanston
2021
Physical Address:  88 Leslie Avenue,
Fourways,
Sandton
2191
Telephone:  011 467 5976
Email:  info@leadershipcollaboration.co.za 
Website:  www.leadershipcollaboration.co.za 


4. GUIDE ON HOW TO USE PAIA AND HOW TO OBTAIN ACCESS TO THE GUIDE

4.1. The Regulator has, in terms of section 10(1) of PAIA, as amended, updated and made available the revised Guide on how to use PAIA (“Guide”), in an easily comprehensible form and manner, as may reasonably be required by a person who wishes to exercise any right contemplated in PAIA and POPIA.
4.2. The Guide is available in two of the official languages.
4.3. The aforesaid Guide contains the description of-
4.3.1. the objects of PAIA and POPIA;
4.3.2. the postal and street address, phone and fax number and, if available, electronic mail address of-
4.3.2.1. the Information Officer of every public body, and
4.3.2.2. every Deputy Information Officer of every public and private body designated in terms of section 17(1) of PAIA  and section 56 of POPIA ;
4.3.3. the manner and form of a request for-
4.3.3.1. access to a record of a public body contemplated in section 11 ; and
4.3.3.2. access to a record of a private body contemplated in section 50 ;
4.3.4. the assistance available from the IO of a public body in terms of PAIA and POPIA;
4.3.5. the assistance available from the Regulator in terms of PAIA and POPIA;
4.3.6. all remedies in law available regarding an act or failure to act in respect of a right or duty conferred or imposed by PAIA and POPIA, including the manner of lodging-
4.3.6.1. an internal appeal; 
4.3.6.2. a complaint to the Regulator; and 
4.3.7. an application with a court against a decision by the information officer of a public body, a decision on internal appeal or a decision by the Regulator or a decision of the head of a private body;the provisions of sections 14  and 51  requiring a public body and private body, respectively, to compile a manual, and how to obtain access to a manual;
4.3.8. the provisions of sections 15  and 52  providing for the voluntary disclosure of categories of records by a public body and private body, respectively;
4.3.9. the notices issued in terms of sections 22  and 54  regarding fees to be paid in relation to requests for access; and
4.3.10. the regulations made in terms of section 92 .

4.4. Members of the public can inspect or make copies of the Guide from the offices of the public and private bodies, including the office of the Regulator, during normal working hours. 
4.5. The Guide can also be obtained-
4.5.1.  upon request to the Managing Member;
4.5.2. from the website of the Regulator (https://www.justice.gov.za/inforeg/).

4.6 A copy of the Guide is also available in the following two official languages, for public inspection during normal office hours-
4.6.1 ENGLISH AND AFRIKAANS

5. DESCRIPTION OF THE RECORDS OF THE LEADERSHIP COLLABORATION   WHICH ARE AVAILABLE IN ACCORDANCE WITH ANY OTHER LEGISLATION

Category of Records
Applicable Legislation

Memorandum of incorporation  Companies Act 71 of 2008

PAIA Manual Promotion of Access to Information Act 2 of 2000
6. DESCRIPTION OF THE SUBJECTS ON WHICH THE BODY HOLDS RECORDS AND CATEGORIES OF RECORDS HELD ON EACH SUBJECT BY THE LEADERSHIP COLLABORATION

Subjects on which the body holds records
Categories of records
Human Resources - Employees records


8. PROCESSING OF PERSONAL INFORMATION
8.1 Description of the categories of Data Subjects and of the information or categories of information relating thereto

Categories of Data Subjects
Personal Information that may be processed
Customers / Clients name, address, registration numbers or identity numbers, employment status and bank details
Service Providers  names, registration number, vat numbers, address,  trade secrets and bank details
Employees  address, qualifications, gender and race

8.2 The recipients or categories of recipients to whom the personal information may be supplied

Category of personal information  
Recipients or Categories of Recipients to whom the personal information may be supplied

Identity number and names, for criminal checks  South African Police Services 
Qualifications, for qualification verifications South African Qualifications Authority

Credit and payment history, for credit information Credit Bureaus

8.3 General description of Information Security Measures to be implemented by the responsible party to ensure the confidentiality, integrity and availability of the information

No sensitive or private information is stored by the Leadership Collaboration. All information related to customers and service providers is publicly accessible.

9. AVAILABILITY OF THE MANUAL
9.1 A copy of the Manual is available- 
9.1.1 on www.leadershipcollaboration.co.za
9.1.2 head office of the THE LEADERSHIP COLLABORATION for public inspection during normal business hours;
9.1.3 to any person upon request and upon the payment of a reasonable prescribed fee; and
9.1.4 to the Information Regulator upon request.
9.2 A fee for a copy of the Manual, as contemplated in annexure B of the Regulations, shall be payable per each A4-size photocopy made. 

10. UPDATING OF THE MANUAL

The Managing Member will on a regular basis update this manual.


Issued by
 
R F KARG
Managing Member